SUMMARY/JOB PURPOSE:

The Associate Medical Affairs Operations Director plays an integral role in supporting the Medical Affairs Operations team. This position provides operational and scientific support of key initiatives to ensure their successful implementation. The Associate Medical Affairs Operations Director contributes to key aspects of the investigator sponsored trial (IST) program and is responsible for activities associated with the activation, tracking, and reporting of study-related information. This role provides an outstanding opportunity to work in a cross-functional environment. This role interfaces with Regulatory Affairs, Global Clinical Supply Chain, Drug Safety, Information Technology, Compliance and Legal departments. Strong communication skills, attention to detail, and the ability to learn and master skills are essential to success. Opportunities for direct ownership over key business processes may be provided to outstanding performers.

Essential Duties And Responsibilities:

• Provide strategic leadership and tactical management to global medical affairs programs as it relates to research management, process, cross-functional operational integration, and forward-looking operational planning

• Lead, interact, collaborate and integrate processes with functional area peers within Medical Affairs, Clinical Development, Drug Supply, Regulatory, Translational Research, Compliance and Legal to activate studies in a manner consistent with relevant SOPs and processes

• Provide operational expertise and support for the Investigator Sponsored Trial (IST) program with functional area oversight to ensure quality of work and appropriate compliance with regulatory requirements

• Maintain Med. Affairs Operations internal assets/records and develop reports as needed

• Ensure all IST program records are kept up to date and accessible for team use and audit-readiness

• Evaluate and execute solutions to address operational unmet needs within Medical Affairs Operations, for example, how to connect forecast drug shipments, data read-outs, milestones and payments with IST System data

• Assist with the budget negotiation process for Medical Affairs Operations projects, including Fair Market Value (FMV) assessment for all IST budgets and amendments. Facilitate work to define or refine related processes, where necessary

• Work with Legal Department and business partners to develop and negotiate payment schedules for ISTs and other Medical research projects

• Review and assist in the writing or revision of department or cross functional process manuals

• Evaluate and confirm all IST invoices as per company policy and perform payment assessments required for budget reconciliation upon IST closure or IST amendment

• Support IST activation workflow in accordance with the IST SOP and defined business processes

• Assist with other duties related to the operations of the IST program, including facilitation and management of cross-functional work-streams

• Assist with other duties related to the Medical Affairs Operations function

Supervisory Responsibilities:

• None

EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS:

Education/Experience:

• Bachelors in a scientific discipline or equivalent degree with a minimum of 11 years of relevant clinical, scientific and/or industry medical affairs; or,

• Equivalent combination of education and experience.

• Experience in Oncology strongly preferred

Experience/The Ideal for Successful Entry into Job:

• Experience working in clinical trial development, research management, and/or investigator-initiated research programs

• Experience working with a Medical Affairs research program preferred; Familiarity with clinical research terminology required

• Direct experience with oncology clinical trials preferred

• Strong analytical and organizational skills with the ability to focus on detailed information preferred

• Strong project management skills preferred

• Strong written and verbal communication skills required

• Must be able to provide strategic oversight while managing or overseeing day to day activities on many diverse projects

• The ability to work with both internal and external customers to implement action plans is required

Knowledge/Skills:

• Possess exceptional communication skills, both oral and written with the ability to influence internal and external stakeholders

• Possess excellent organizational/time management skills and be able to collaborate and align with diverse, cross-functional teams

• Must be able to work well independently and in teams as necessary

• Demonstrates change agility, maintaining a positive attitude, anticipating and proactively adapting actions to seize opportunities during times of rapid change and/or uncertainly

• Must be able to work well under pressure

• Must have strong analytical skills

• Advanced MS Office skills required

• This role is an Alameda-based office position; however, the ideal candidate must be able to travel as necessary up to 10-20% of the time, including ability to travel overnight and infrequently on weekends for congresses/meetings

Notice to Recruiters/Staffing Agencies
Recruiters and staffing agencies should not contact Exelixis, Inc. through this page. We require that all recruiters and staffing agencies have a signed contract on file and be assigned a specific search by our human resources department. Any resumes submitted through the website or directly by recruiters or staffing agencies that do not meet the above-mentioned criteria will be considered unsolicited and the company will not be responsible for any related fees.

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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The base pay range for this position is $179,500 - $254,500 annually. The base pay range may take into account the candidate’s geographic region, which will adjust the pay depending on the specific work location. The base pay offered will take into account the candidate’s geographic region, job-related knowledge, skills, experience and internal equity, among other factors.

In addition to the base salary, as part of our Total Rewards program, Exelixis offers comprehensive employee benefits package, including a 401k plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. Employees are also eligible for a discretionary annual bonus program, or if field sales staff, a sales-based incentive plan. Exelixis also offers employees the opportunity to purchase company stock, and receive long-term incentives, 15 accrued vacation days in their first year, 17 paid holidays including a company-wide winter shutdown in December, and up to 10 sick days throughout the calendar year.

DISCLAIMER 
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.